Company Secretary, 3 to 5 years in Mumbai

Job Description

1. Assist in the preparation and distribution of meeting agendas, minutes, and related documentation.
2. Co-ordinate and schedule meetings, ensuring all necessary arrangements are made.
3. Attend meetings, record minutes, and accurately capture decisions and actions.
4. Maintain (and update where required) terms of reference documents including the members
5. Assist in supporting compliance with corporate governance standards
6. Assist (where required) in the co-ordination wrt drafting and review of D&T Terms of References, policies, procedures, and governance frameworks.
7. Assist in the distribution / central storage and communication Terms of References, policies, procedures, etc
8. Collaborate with internal teams
9. Maintain confidentiality of sensitive information and exercise discretion in handling confidential matters.

1. Professional qualification or membership with a recognised company secretarial body
2. Proven experience in a company secretarial role, preferably within a regulated industry.
3. Strong knowledge of corporate governance principles
4. Excellent organisational skills, with the ability to manage multiple tasks and prioritise effectively.
5. Attention to detail and strong analytical skills to ensure accuracy and completeness of documentation.
6. Effective communication and interpersonal skills, with the ability to liaise confidently with stakeholders at all levels.
7. Proficiency in using company secretarial software and MS Office applications.
8. Ability to work independently and collaboratively within a team-oriented environment.
9. High level of integrity and professionalism in handling confidential information.