Company Secretary, 1 to 5 years in Hyderabad

Job Description

• You will be part of our new Company Secretarial department in India to act as a Central Operation location in support to other Alter Domus offices.
• You will be supporting our other offices with their company secretarial tasks on a portfolio of corporate entities in various jurisdictions and will act as one of the main liaison and point of contact for the offices that your team supports.

• Taking care of the day-to-day company secretarial operations of client entities based in foreign jurisdictions (e.g. incorporations, board/shareholders meetings, corporate changes, power of attorney etc.), while demonstrating ability to organise and prioritise tasks efficiently on multiple assignments, completing work to a high standard and on time.
• Preparing documents for various company secretarial transactions and arranging execution and filings, as necessary.
• Interacting with clients and board members as well as banks, lawyers, accountants, tax advisors and other third-party intermediaries.
• Preparing for, attending and minuting board and shareholder meetings, circulating and following up on the agreed actions, as required.
• Maintenance of statutory records for entities and monitoring annual statutory filings.
• Assisting with preparation, collation and ongoing monitoring of Know-Your-Customer/Client Due Diligence and promoter/corporate files.
• Understanding changes in relevant legislation and the regulatory environment and ensuring these are followed through.
• Collaborating proactively within your own team as well as other internal departments to deliver excellent client service.
• In line with your level of responsibility and where required, supporting the billing process and cash collection, including accurately completing timesheets in a timely manner.
• Continuously developing via learning on-the-job, regular self-reviews and developing an understanding of the industry.
• Acting in line with compliance and regulatory requirements as well as internal Alter Domus Policies and Procedures (PPDs).

• Holding a university degree and/or relevant professional qualification (Chartered Governance Institute or equivalent) or working towards one would be an asset;
• Demonstrate strong planning, organisation and analytical skills with an eye for detail, while handling multiple projects simultaneously, with a flexible and hands-on approach;
• You are able to work across different time zones (to be agreed) and adapt to the other offices working hours;
• Be enthusiastic and eager to learn, taking initiative to act without waiting for direction, where appropriate;
• Exhibit a strong team spirit;
• Possess good communication skills, able to interact with people at all levels and have the capacity to build strong client relationships;
• Experience in using excel, MS Officer, including Excel, Word, Outlook, etc.;
• Prior Diligent Entities (previously – Blueprint) and/or Diligent Board experience would be an advantage, but not essential.